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Seasonal Application Guide 2023
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Seasonal Vendor Handbook 2023
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Salem Holiday Market Handbook 2023
Seasonal Market:
Returning Vendor Applications Open Januay 1st 2023
New Vendor Applications Open Febuary 1st 2023
Please apply at https://www.managemymarket.com/
2023 Holiday Market
Returning Vendor applications - OPEN April 15th - June 14, 2023
New Vendor applications - OPEN on June 15, 2023
Apply to the Holiday Market through https://www.managemymarket.com/
NOTE: For the Salem Holiday Market, Standard Pop-up Canopies are NOT allowed, contact office for exception. See rental equipment below (under Holiday Market Fees) for those interested in completing the frame structure. NOTE: They are not intended for weighted items.
NOTE: If your setup requires a canopy frame, a proposal for an exception is an option. You must contact and provide the proposal to the Executive Director PRIOR to December 1st.
All interested vendors MUST follow the steps below BEFORE being approved...
- Complete an online application for EACH market you'd like to participate in.
- Pay non-refundable application fee (you will receive an invoice via email). There is only 1 application fee that covers all seasonal markets.
- Have products juried. Click HERE to review steps for your product. If you have hot food or packaged food items, we have had to change the process. Please contact the office at 503-585-8264 or salemcommunitymarkets@gmail.com to discuss jury options.
- After completing jury process and receiving notice of approval, you will receive invoice (via email) for remaining market fees due. The invoice must be paid in advance of participation.
- Upload all insurance/licensing information on managemymarket.com licensing tab, or email to salemcommunitymarkets@gmail.com.
- All new vendors will be required to attend a New Vendor Orientation via Zoom meeting. Contact the office at salemcommunitymarkets.com or 503-585-8264 to get schedule.
VENDOR PARTICIPATION is available as:
Drop In Vendor
Reserve Vendor
Drop In Vendor
- No additional cost or requirements outside of Organization fees
- Must call office after 10 am the day before market to see what spaces available at get assigned booth at that time
Reserve Vendor
- See schedule below
- Must choose minimum of 6 markets
- You will have booth space reserved for the dates that you requested participation
Vendor Fees
Application Fees
Non-refundable Application Fee $ 15.00 – covers ALL seasonal markets
Membership Fees
Membership Fee – Annual (not applicable to HM) $ 40.00
Reserved Vendor Fee – Annually per market
Saturday (optional) – 1st booth $ 60.00 – food court required
Saturday (optional) - each addt'l booth $ 45.00 – food court required if double
Monday (optional) – 1st booth $ 60.00
Monday (required) - each addt'l booth $ 45.00 – reserve required if double
Wednesday (optional) – 1st booth $ 60.00
Wednesday (required) - each addt'l booth $ 45.00 – reserve required if double
Thursday (optional) – 1st booth $ 20.00
Thursday (optional) - each addt'l booth $ 10.00
Note: Saturday Market vendors selling produce can reserve up to six spaces and any other
vendor can reserve up to 2, if available. Monday and Thursday vendors selling only produce
can reserve up to 2 spaces.
Market Weekly Booth Fees
Saturday Market (10’ x 14’ booth) $ 40.00
Monday Market (10’ x 10’ booth) $ 25.00
Wednesday Market (10’ x 10’ booth) $ 25.00
Thursday Market (10’ x 10’ booth) $ 20.00 **
**Discounted booth fees extended to 2022 thanks to the generosity of sponsorships
Discount Option for Reserved Vendors
Vendors can receive discount by paying booth fee in advance for ALL market dates scheduled
to attend. A minimum of 6 market dates must be reserved. No refund will be given for
unused prepaid booth fees with exceptions considered on a case by case basis. Discount is
NOT available for Thursday West Salem Farmers Market due to reduced booth fee (offset
from sponsorships).
PREPAY DISCOUNT 10% OFF when reserving 6-10 market dates
15% OFF when reserving 11-20 market dates
20% OFF when reserving 20+ market dates
PREPAY allowed in 2 blocks Early season (March – June)
Late season (July – October)
Application Fees
Non-refundable Application Fee $ 15.00 – covers ALL seasonal markets
Membership Fees
Membership Fee – Annual (not applicable to HM) $ 40.00
Reserved Vendor Fee – Annually per market
Saturday (optional) – 1st booth $ 60.00 – food court required
Saturday (optional) - each addt'l booth $ 45.00 – food court required if double
Monday (optional) – 1st booth $ 60.00
Monday (required) - each addt'l booth $ 45.00 – reserve required if double
Wednesday (optional) – 1st booth $ 60.00
Wednesday (required) - each addt'l booth $ 45.00 – reserve required if double
Thursday (optional) – 1st booth $ 20.00
Thursday (optional) - each addt'l booth $ 10.00
Note: Saturday Market vendors selling produce can reserve up to six spaces and any other
vendor can reserve up to 2, if available. Monday and Thursday vendors selling only produce
can reserve up to 2 spaces.
Market Weekly Booth Fees
Saturday Market (10’ x 14’ booth) $ 40.00
Monday Market (10’ x 10’ booth) $ 25.00
Wednesday Market (10’ x 10’ booth) $ 25.00
Thursday Market (10’ x 10’ booth) $ 20.00 **
**Discounted booth fees extended to 2022 thanks to the generosity of sponsorships
Discount Option for Reserved Vendors
Vendors can receive discount by paying booth fee in advance for ALL market dates scheduled
to attend. A minimum of 6 market dates must be reserved. No refund will be given for
unused prepaid booth fees with exceptions considered on a case by case basis. Discount is
NOT available for Thursday West Salem Farmers Market due to reduced booth fee (offset
from sponsorships).
PREPAY DISCOUNT 10% OFF when reserving 6-10 market dates
15% OFF when reserving 11-20 market dates
20% OFF when reserving 20+ market dates
PREPAY allowed in 2 blocks Early season (March – June)
Late season (July – October)
Holiday Market Fees
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Booth Prices
(include all 3 market days, pipe & drape, and security) 5 x 10 = $ 225.00 5 x 20 = $ 400.00 8 x 10 = $ 285.00 8 x 20 = $ 520.00 10 x 10 = $ 325.00 10 x 15 = $ 475.00 10 x 20 = $ 600.00 |
Rental Equipment/Prices
Electricity = $55.00 / $75.00 after Nov 1st Tables (30"x8') = $12.00 / $15.00 after Nov 1st Chairs = $ 5.00 / $ 7.00 after Nov 1st ** New applicants after Nov 1st will receive the discounted price up until Nov 24th ** Corner Pole/Base = $ 7.00 Cross Bars = $ 6.00 |
New Vendor Checklist
Are you interested in becoming a vendor at one of our markets? Here is all of the information you need... checklist, links to information, etc...
1. Determine Seasonal - OR - Holiday Market
Depending upon which market, see appropriate tab for information. Go directly to step 3 to apply. Contact office if you do not have access to a computer and need assistance applying.
2. Review Application Guide (Link listed above)
Market pricing, jury process, insurance & licensing (if applicable) and all participation requirements
3. Apply to market online at www.managemymarket.com
Create vendor profile, apply to a market of your choice - there are no paper applications. Contact the office if you do not have access to a computer and need assistance applying.
4. Pay Invoice for Application Fee
You will receive an invoice within 3-5 business days for application fee
5. Submit products for Jury Review
Click HERE to lean more about our jury process. Jury Committee review takes 7-14 days, depending upon which jury committee your products fall under.
6. Pay Invoice for SCM Membership & Optional Choices upon product approval
Upon jury committee approval, you will receive an invoice within 3-5 business days for membership fee and other optional choices you selected when completing the application.
7. Upload or Email ACCORD Form for proof of General Liability Insurance
You can upload a copy of your ACCORD form to your Manage My Market vendor profile under the
"license" tab. If unsuccessful, you can email us a copy to salemcommunitymarkets@gmail.com.
Insurance document must show effective dates and amount of coverage. EXCEPTION: No
insurance required for Holiday Market.
8. Sign up for New Vendors Orientation (required for seasonal markets)
Contact office at salemcommunitymarkets@gmail.com OR 503-585-8264 to get a link to New
Vendor Orientation via Zoom online.
IF APPLICABLE:
Upload or Email Food Handler's Card or OLCC Server's Permit
You can upload a copy of your Food Handler's card or OLCC Server's Permit, or email us a copy
to salemcommunitymarkets@gmail.com
Upload or Email Certified Kitchen or Food Processor License
You can upload a copy of your certified kitchen, food processor, Department of Agriculture or email
us a copy to salemcommunitymarkets@gmail.com
Upload or Email Department of Agriculture license (nursery, farm direct products, etc)
You can upload a copy of your Department of Agriculture or email us a copy
to salemcommunitymarkets@gmail.com
Upload or Email Scales Certificate
You can upload a copy of your scales certificate or email us a copy to
salemcommunitymarkets@gmail.com
Upload or Email Tilth (Organic) Certificate
You can upload a copy of your Tilth certificate or email us a copy to
salemcommunitymarkets@gmail.com
Are you interested in becoming a vendor at one of our markets? Here is all of the information you need... checklist, links to information, etc...
1. Determine Seasonal - OR - Holiday Market
Depending upon which market, see appropriate tab for information. Go directly to step 3 to apply. Contact office if you do not have access to a computer and need assistance applying.
2. Review Application Guide (Link listed above)
Market pricing, jury process, insurance & licensing (if applicable) and all participation requirements
3. Apply to market online at www.managemymarket.com
Create vendor profile, apply to a market of your choice - there are no paper applications. Contact the office if you do not have access to a computer and need assistance applying.
4. Pay Invoice for Application Fee
You will receive an invoice within 3-5 business days for application fee
5. Submit products for Jury Review
Click HERE to lean more about our jury process. Jury Committee review takes 7-14 days, depending upon which jury committee your products fall under.
6. Pay Invoice for SCM Membership & Optional Choices upon product approval
Upon jury committee approval, you will receive an invoice within 3-5 business days for membership fee and other optional choices you selected when completing the application.
7. Upload or Email ACCORD Form for proof of General Liability Insurance
You can upload a copy of your ACCORD form to your Manage My Market vendor profile under the
"license" tab. If unsuccessful, you can email us a copy to salemcommunitymarkets@gmail.com.
Insurance document must show effective dates and amount of coverage. EXCEPTION: No
insurance required for Holiday Market.
8. Sign up for New Vendors Orientation (required for seasonal markets)
Contact office at salemcommunitymarkets@gmail.com OR 503-585-8264 to get a link to New
Vendor Orientation via Zoom online.
IF APPLICABLE:
Upload or Email Food Handler's Card or OLCC Server's Permit
You can upload a copy of your Food Handler's card or OLCC Server's Permit, or email us a copy
to salemcommunitymarkets@gmail.com
Upload or Email Certified Kitchen or Food Processor License
You can upload a copy of your certified kitchen, food processor, Department of Agriculture or email
us a copy to salemcommunitymarkets@gmail.com
Upload or Email Department of Agriculture license (nursery, farm direct products, etc)
You can upload a copy of your Department of Agriculture or email us a copy
to salemcommunitymarkets@gmail.com
Upload or Email Scales Certificate
You can upload a copy of your scales certificate or email us a copy to
salemcommunitymarkets@gmail.com
Upload or Email Tilth (Organic) Certificate
You can upload a copy of your Tilth certificate or email us a copy to
salemcommunitymarkets@gmail.com
Insurance Information
ALL VENDORS are required to carry a minimum of $1 million dollar GENERAL LIABILITY policy. EXCEPTION: This does not apply to the Salem Holiday Market.
This is to protect the vendor and the market as a whole. Unfortunately, the market liability insurance cannot extend protection to vendor incident or products.
Some vendors are simply adding coverage onto their homeowners’ policy; however, many carriers do not allow that. Prices will vary depending upon your product. For those with arts & crafts, the price should be no more than $350 per year.
Here are a few tips when shopping for coverage – you are encouraged to shop around and be very clear with the person you are speaking with about what products you want covered.
Below is a list of resources other vendors have shared with us:
Artist and Craft Show Liability www.actinsurance.com
Pacific Risk Management 503-399-2100 Raelle DuBois
Country Financial 541-928-1929 Michelle Morford
Farmers Insurance 503-967-6734 Gino Corridori
503-399-0055 Hollie Vanek
503-393-6612 Brandon Bay
Fiesta Event Insurance 971-304-0152 info@fiestaeventinsurance.com
Farmers Insurance 503-399-0055 Hollie Vanek
503-393-6612 Brandon Bay
Huggins Insurance 503-585-2211
Mutual of Enumclaw 503-981-3841 Brown Insurance Agency
State Farm Insurance (Salem) 503-485-2233 Ryan Gelbrich
ALL VENDORS are required to carry a minimum of $1 million dollar GENERAL LIABILITY policy. EXCEPTION: This does not apply to the Salem Holiday Market.
This is to protect the vendor and the market as a whole. Unfortunately, the market liability insurance cannot extend protection to vendor incident or products.
Some vendors are simply adding coverage onto their homeowners’ policy; however, many carriers do not allow that. Prices will vary depending upon your product. For those with arts & crafts, the price should be no more than $350 per year.
- Product Liability – covers claims related to the product the producer sells (i.e. typically includes fruits, vegetables, eggs, soaps, lotions, processed/prepared food, etc.).
- General Liability – covers claims that are not product related (i.e. shopper sues you because they trip over the bungee cord that ties down your tent and needs stitches).
Here are a few tips when shopping for coverage – you are encouraged to shop around and be very clear with the person you are speaking with about what products you want covered.
- Does the policy cover temporary structure (tent)?
- What types of products/incidents are covered?
- For example: a guest trips and falls in your booth. What kind of medical coverage do you have?
- Or: on a windy day your booth blows over into another vendor’s booth and damages their product. Is there coverage for their product?
- What types of incidents are not covered?
- Does my liability coverage extend to only 1 market, or to all markets I attend?
- Does my coverage extend to my employees & representatives and their actions?
Below is a list of resources other vendors have shared with us:
Artist and Craft Show Liability www.actinsurance.com
Pacific Risk Management 503-399-2100 Raelle DuBois
Country Financial 541-928-1929 Michelle Morford
Farmers Insurance 503-967-6734 Gino Corridori
503-399-0055 Hollie Vanek
503-393-6612 Brandon Bay
Fiesta Event Insurance 971-304-0152 info@fiestaeventinsurance.com
Farmers Insurance 503-399-0055 Hollie Vanek
503-393-6612 Brandon Bay
Huggins Insurance 503-585-2211
Mutual of Enumclaw 503-981-3841 Brown Insurance Agency
State Farm Insurance (Salem) 503-485-2233 Ryan Gelbrich
Here are some links new vnedors may find useful:
Supplemental Nutrition Assistance Program (SNAP)
USDA Supplemental Nutrition Assistance Program
Farm Direct Marketing information including direct sales at farmers markets, roadside stands, farm, agri-tourism, on-farm events, direct marketing for consumers, and requirements for specific commodities
Oregon Farm Direct Nutrition Program
(Seniors and WIC) and WIC Fruit & Veggie Vouchers
USDA Food and Drug Administration - Herbal FAQs
USDA Food and Drug Administration - Cosmetic, Soap, etc
Supplemental Nutrition Assistance Program (SNAP)
USDA Supplemental Nutrition Assistance Program
Farm Direct Marketing information including direct sales at farmers markets, roadside stands, farm, agri-tourism, on-farm events, direct marketing for consumers, and requirements for specific commodities
Oregon Farm Direct Nutrition Program
(Seniors and WIC) and WIC Fruit & Veggie Vouchers
USDA Food and Drug Administration - Herbal FAQs
USDA Food and Drug Administration - Cosmetic, Soap, etc
